Tenative Meetings Schedule from now until trip date:
 Wed. March 29
 Wed. May 24
 Wed. June 7

I. New recruits for trip-still room for anyone who would like to go that is an adult or is a student currently in Sp. 3 or above
II. Day by Day Intineraries
III. Special travel or tour extension
        a.     stay ahead/behind
        b. extensions
        c. must do so 120 days before (this week)
IV. Final deadline for payment is 99 days prior to trip 3-5-06
V. Travelers Insurance – see attached
VI. Forms from EF
        a. you will receive forms from EF regarding passports, etc. 
        b. if you have not sent in for a passport I have forms, you must do it now! 
        c. Be sure your account matches up with the name on your passport
        d. I will need a copy of everyones passport by May 1st!
V. Tour and Date Range – will be confirmed 70 days prior (April 3)
VI. Second $400 payment should have been made by now
VII. Rooming
        a. Adult Rooming - will be roomed in twin rooms with 2 single beds with other adults of the same gender.  One large bed or 2 single pushed together are also available for                             adults  wishing to room together


        b. List of adult travelers going on trip
                 Susan Hicks- Morgan
                 Lois Jordan
                 Victoria Showers
                 Carol Smith
                 Dennis Stinchcomb
                 Kathy Stinchcomb
                 Deborah Williamson
                 Jen Yavorsky*
                 Christa Wensel*
                 Ann Defillipi*
                 Michele Tripodi*
        c. Start thinking of whom you want to room with.  I will need to know by the next meeting.
        d. Student Rooming – share rooms with 2-3 others of same gender with someone from our group or other group.  Rooms contain single beds or a shared double bed.  In case                     we  are able to pick our roommates please choose them by the next meeting. 
VIII. Accreditation – see attached
IX. Fundraisers –
            a. Summary of each students earnings
            b. See attached for summary of all fundraisers done
            c. Realistic ideas for last minute fundraisers
X. Car pooling to Pittsburgh Airport or Bus
XI. Questions/Concerns/Comments




 Dates are confirmed: leave from Pittsburgh airport on June 12 and return from Cancun to Pittsburgh on June 20.  Times of flights are yet to be announced.  (will receive itinerary around 30 days prior)
 Bus to Pittsburgh – we have had many cancellations.  I plan to use the money returned to the club from them to pay for the bus rather than do another fundraiser.  All money in addition to that will be given back to the students before we leave for the trip for spending money.  
 All-inclusive Insurance – the deadline to sign up for this is 76 days prior to departure
 Outstanding Balances
 Student rooming-student rooms will be assigned upon arrival.  For now we will have a tentative room list to make things less confusing on that day. Students will share rooms with 2-3 others of same gender with someone from our group or other group.  Rooms contain single beds or a shared double bed.  Sign up on form today. (sign up sheet)
 Adult rooming-adults need to sign up for rooms today. Adults will be roomed in twin rooms with 2 single beds with other adults of the same gender.  One large bed or 2 single pushed together are also available for adults wishing to room together (sign up sheet)
List of adult travelers going on trip (please note this is different than before b/c of cancellations)
 Susan Hicks- Morgan
 Victoria Showers
 Dennis Stinchcomb
 Kathy Stinchcomb
 Deborah Williamson
 Sharon Brem
 Jen Yavorsky*
 Christa Wensel*
 Ann Defillipi*
 Michele Tripodi*
 Telephone chain chart
 Money needed for trip – lunches, souvenirs, tipping for bus driver ($1-$2 per day) and tour director ($3-$4 per day).  Plan on approx. $20-$40 per day for spending money and tipping.  ATM card is recommended on trip-much safer than cash, get the best exchange rate, and traveler’s checks are inconvenient.  Please note: tip money will be collected at our final meeting before the trip.  
 Passport-if you have not sent in for a passport, you must do it now!  Be sure your account matches up with the name on your passport.  I will need a copy of everyone’s passport by May 1st!
 Packing list/What to expect abroad (handouts-a little early for this but many have been asking for it!)
 Questions/Concerns/Comments
 Tentative Meetings Schedule from now until trip date:
 Wed. May 24
 Wed. June 7