Bid Requests
Open Bid Requests
The District is currently analyzing proposals for the custodial bid and will extend the timeline for recommendations to the Board of School Directors and award notification.
Q & A RFP for Contracted Custodial Service
- Do you have floor-type square footage (VCT, Terrazzo, Carpet, etc.) or a typical supply cost for stripping, waxing, buffing, and carpet extraction?
We do not have the square footage broken down in that way.
Those analyses can be done during the walkthrough on Saturday, February 17, 2024.
- Will all equipment for floor care be provided by the chosen vendor or does the district own such equipment that can be utilized?
The District doesn't own any equipment. That will be the responsibility of the vendor.
- Do you have an average yearly cost for disposables/consumables?
We don't have that metric. Feel free to disaggregate consumables as a separate line item using estimated yearly consumption. Industry-standard formulas would be acceptable. The average annual yearly cost would be greatly influenced by an individual vendor's buying power.
- Am I correct in assuming we would be responsible for the exterior entryways no further than 15 feet out?
General sweeping and leaf removal at entryways would be expected. Nothing more.
- Would entryway and sidewalk snow removal fall under the maintenance team's scope?
Snow removal would fall under the maintenance team.
- Would extra events be billable? If not, do you have an anticipated event schedule and durations of events?
Extra events are not billable unless they are outside of normal shifts/workdays. For example, it is expected that custodians will remove trash from the bleachers after basketball games during the second or third shifts. A special event (e.g. youth wrestling tournament) would be billable. If the Activities Department has a comprehensive schedule that would be useful for this purpose, we will provide it.
- Regarding attachments and reference materials:
The District needs enough documentation to be comfortable with the bidder's ability to provide appropriate documentation. For instance, a one-page document listing the chemicals that MSDS sheets would be provided for is adequate. All MSDS sheets are not required.
- Are DocuSign or e-signatures acceptable?
Yes, electronic signatures are acceptable.
- Do we need to have a performance bond at the time of bid?
A performance bond is only required if the contract is awarded. It's only necessary for the vendor to acknowledge this requirement. A bid bond should be secured at the time of the bid or, at bare minimum, notification that it's forthcoming should be provided.